Ele's Place Michigan is seeking a part-time (20 hr./wk.) Human Resources Coordinator to organiza, coordinate, and maintain the Human Resources Department.

Education Requirements:
Bachelor's degree or equivalent
Essential Job Functions:
  • Coordinate hiring process for all staff, including; position postings, screening candidates for interviews,  maintaining communication with candidates during the recruitment/screening process, reference checks, position proposals, new hire paperwork; background checks, licensure verification (if applicable), employment agreements, completion of all paperwork, and staff orientation.
  • Work collaboratively with HRM Services to ensure organization remains compliant with state standards and regulations.
  • Verify all board paperwork is up-to-date and filed accurately.
  • Construct, maintain, and update all employee personnel records and files in a timely and strictly confidential manner.
  • Audit and maintain accuracy and completeness of Form I-9 and background clearance files in accordance with legal requirements.
  • Assists in conducting annual review of salary surveys; makes recommendations to President & CEO. Works with the Human Resources Advisory Committee as needed. Coordinate Human Resources Advisory Committee meetings and draft minutes.
  • Administers employee benefits, including health and dental insurance, Aflac, and 401k plan.
  • Manages and coordinates performance evaluation process.
  • Travel to branch staff meetings as directed by Supervisor

Ele's Place Greater Flint and Genesee County is seeking a part-time (10-15 hr. /wk.) Administrative Assistant to provide clerical support to the Ele's Place Greater Flint and Genesee County staff.

Education Requirements:

High School Diploma or equivalent, Associate's Degree (preferred)

Essential Job Functions:
  • Greets visitors; answers telephone and refers callers to appropriate staff.
  • Opens and distributes mail; processes donations received per procedures. Processes letters and outgoing mail.
  • Assists with donor and program data entry, as available.
  • Supports the Director in the planning and logistics of events.
  • Assists staff with general clerical needs as required.
  • Provides administrative support to Board and Committee meetings

Ele's Place Greater Flint and Genesee County is seeking a full-time (30 hr./wk.) Bereavement/Volunteer Coordinator to coordinate the recruitment, training, assignment and supervision of programming volunteers.

Education Requirements:
Master's degree, and a minimum of LLMSW, LPC, or LLP licensure.
Essential Job Functions:
  • Oversees the recruitment of program volunteers for Ele's Place in Flint, and responds to inquiries from other potential volunteers. Ensures volunteer packets are sent to interested candidates, and information in these packets are kept up-to-date. Coordinates the pre- and post-trainng interview process for prospective facilitators, and conducts interviews.
  • Plans and coordinates all aspects of facilitator training program and leads portions of the training. Identifies additional training needs for facilitators and group leaders; coordinates the development and implementation of trainings, such as in-service workshops. Trains program helpers as needed.
  • Coordinates assignment of facilitators and other program volunteers (program helpers, substitute facilitators, clinicians).
  • Assists with overseeing support groups sessions as assigned.
  • Conducts family intakes and orientations as assigned; provides follow-up and referral as needed.
  • Maintains family records, including records of applications sent and received, and ensures that family information on database system is correct and up-to-date.
  • Responds to inquiries from families and others seeking information, guidance and/or referral.
  • Ensures that volunteer records (database and files) are maintained accurately, including records of volunteer packets sent, applications received, and volunteer assignments.
  • Assists with one or more of the following specific responsibilities, as assigned:
    • Plans for and coordinates activity room projects
    • Makes presentations to community groups, teachers, physicians, etc. about Ele's Place and children's grief issues.
    • Keeps mental health therapist referral list up-to-date
    • Ensures community resources list is up-to-date

Ele's Place Ann Arbor is seeking a full-time (30 hr. /wk.) Bereavement Coordinator and Ele's Place Capital Region is seeking a part-time (20 hr./wk.) Bereavement Coordinator to oversee assigned support group program sessions and related responsibilities. The Bereavement Coordinator will provide guidance, information, and referrals to families and others regarding issues of death, grief, and loss.

Education Requirements:
A minimum of LLMSW, LLP, or LPC state licensure (or equivalent state licensure with a Master's degree in a mental health related field)
Essential Job Functions:
Onsite Program:
  • Provides guidance for Ele’s Place families about programming questions and concerns. Identifies and coordinates Ele’s Place families in need of referrals to mental health therapists, protective services, or other outside resources.
  • Provides guidance/support/feedback to facilitators and volunteers. Briefs them about new family updates, procedures, and other announcements. Ensures all program set-up/clean-up work is completed.
  • Coordinates and conducts family intakes and orientations; provides follow-up and referral as needed.
  • Maintains family records, including records of applications sent and received, and ensures that family information on database system is correct and up-to-date.
  • Coordinates group assignments for family members, with assistance from Program Director.
  • Assists callers and visitors with inquiries seeking information, guidance, and/or referrals.
  • Maintains inventory of program supplies and ensures that supplies are procured.
  • Helps to ensure that child safety policies, emergency procedures and building safety policies are followed by all program staff and volunteers.
Off-Site Groups Program (as assigned):
  • With school counselor (or other designated staff at off-site location), co-facilitates the 8-week Ele’s Group session. Maintains contact with counselor and exchanges feedback throughout the session.
  • At the end of the session, debriefs with counselor and ensures program evaluation tools are completed. Provides reports to the School Program Coordinator or Program Director
  • Assists with the ongoing improvement of the program; helps to develop, and update as needed, curriculum plans, evaluation and other materials.
  • Works with principals and school counselors at designated partnering schools, and with appropriate staff at other off-site locations, to schedule and implement off-site groups, and to schedule informational sessions for teachers and other staff.
  • Fulfills one or more of the following specific responsibilities, as assigned:
    • Produces quarterly family bulletin
    • Compiles satisfaction survey results
    • Assists with facilitator training program by presenting one or more topics
    • Plans for and coordinates activity room projects
    • Makes presentations to community groups, teachers, physicians, etc. about Ele’s Place and children’s grief issues
    • Keeps therapist referral list and/or community resources lit up-to-date
    • Coordinates other projects, as assigned
  • Participates in Program Team meetings and works with the staff to ensure applicable strategic plan goals are achieved.